As a LEP we are required to adhere to our Assurance Framework, which we review on an annual basis. The Assurance Framework was approved by the Board in January 2020. The Coast to Capital Articles of Association explains our purpose as well as our duties and responsibilities.
We publish a registers of interest for LEP Board members, Committee members and relevant staff (senior officers and those involved in decision making processes) to protect the integrity of our decision-making and to ensure our stakeholders have confidence in us. In line with our Conflicts of Interest Policy, which can be found in our Assurance Framework, details of conflicts of interest are recorded in the minutes of our Board Meeting. Details of conflicts of interest are also recorded in the minutes of our Board Meeting. All Board members and staff sign up to our Code of Conduct and act in accordance with the 'Seven Principles of Public Life', known as the Nolan Principles. The register of Board members can be found here.
We publish our Board papers to the following timeline:
- meeting agendas and papers to be published 5 clear working days before the meeting takes place; and
- minutes of Board meetings to be published within 10 clear working days of the meeting taking place. This may be in draft if they require clearance before the minutes are finalised. The final minutes of Board meetings must be published within 10 clear working days of being approved.
We publish our committee meeting papers to the following timeline:
- Papers for committee meetings will be published where appropriate within 5 clear working days of the meeting taking place
- Minutes of committee meetings to be published within 10 clear working days of the meeting taking place. This may be in draft if they require clearance before the minutes are finalised. The final minutes of committee meetings will be published within 10 clear working days of being approved.
- Archived minutes from committee meetings which are no longer operational can be found here.
We also publish our most up to date Annual Reports and Financial Statements which can be found on our Annual Reports page.
Complaints Procedure - We take complaints very seriously and whilst we try to provide a good service, we know that sometimes things go wrong.
Whistleblowing Policy - This outlines the process for reporting any perceived wrongdoing within Coast to Capital which does not fall under the remit of our Complaints Policy or staff Grievance Policy. We are committed to creating a work environment with the highest possible standards of openness, probity and accountability and we take this policy very seriously.
Freedom of Information - Coast to Capital is not subject to the provisions of the Freedom of Information Act but will respond to all information requests in line with the spirit of the Act. Information requests should be directed to Coast to Capital. Any requests that involve our public sector partners will be forwarded to them to lead the response with our support as necessary.
Gifts & Hospitality - we decline gifts or hospitality exceeding £50 and our full policy can be found in the related resources box along with our gifts & hospitality registers.
Anti-Fraud and Anti-Bribery Policy - Coast to Capital will not accept any level of fraud, bribery or corruption. We are committed to protecting our assets and are committed to promoting honesty and integrity in all of our activities.
Our Annual Conversation with Government will take place on 03 February 2020 and our Governance Assurance Statement from this meeting can be found here.
Coast to Capital is happy to participate in any local authority scrutiny panel it is invited to and holds an annual meeting of the Joint Committee which is responsible for ensuring the democratic accountability of the LEP to all local authorities within its area. To date, no requests have been made; however, all information about local authority scrutiny panels we take part in will be made available on our website.
We also commission an optional annual independent scrutiny report on an aspect of governance of Coast to Capital at the discretion of the Audit Committee. Our management response to these reports can be found in the related resources box to the right. We are currently undertaking an independent review of our risk management. We will be undertaking an independent review of our Backing Business Fund this financial year.
Our single Accountable Body is Croydon Council who formally took this role on 1 October 2018. The minutes of the Board meeting where this decision was taken can be found here. A Service Level Agreement can be found in the related resources.